Show: Cause Response Letter !link!

I respectfully request that, in light of the above, you do not proceed with the proposed adverse action (e.g., termination, suspension, expulsion). I welcome the opportunity to discuss this matter further, provide supporting documentation (attached), or accept a reasonable lesser penalty such as [probation, written warning, additional training, etc.].

Dear [Mr./Ms./Dr. Last Name or Appropriate Title],

[Your Printed Name]

I acknowledge that [specific action or situation] occurred. However, I respectfully submit that there were extenuating circumstances that contributed to this situation, which I had not previously had the opportunity to explain.

[Your Signature (if sending hard copy)]

Thank you for your time and fair consideration. I am prepared to accept whatever constructive measures you deem appropriate.

[Recipient’s Title] [Organization/Company Name] [Organization Address] show cause response letter

Sincerely,